Our Services

The Netherlands Advisory Services provides the following services: 

Company formation services

The Netherlands Advisory Services has the knowledge & experience to support and coordinate the entire incorporation process working in close connection with its trusted professional contacts such as public notaries, lawyers, bankers and tax advisors. Our formation services include:

  • Liaison with the client to help choose the most suitable legal entity incorporation of the legal entity
  • Being the local representative of the client for the public notary registration of the legal entity with the Dutch Chamber of Commerce, registration of the legal entity with the Dutch Tax Authorities and opening a bank account for the legal entity
  • Assist the client with choosing the most suitable advisors if needed

Bookkeeping and accounting

The Netherlands Advisory Services can assist your business in the Netherlands with a broad scope of bookkeeping and accounting services such as:

  • Administration
  • Interim reporting
  • Consolidation
  • Payment processing
  • Annual reporting
  • Audit
  • Filing of publication accounts with the trade register
  • Benchmark reporting for statistical purposes

You can also benefit from our Dutch expertise by having internally prepared bookkeeping and accounting reviewed by The Netherlands Advisory Services accurate senior accounting staff.

Why hiring The Netherlands Advisory Services for doing the bookkeeping and accounting?

  • We are specialists of local accounting principles (Dutch GAAP) and IFRS and have full knowledge of the consolidation and audit requirements in the Netherlands.
  • One of the Dutch tax substance criteria is having the administration executed in the Netherlands.
  • The attractive fees of The Netherlands Advisory Services.

Contact us to discuss how we can help your company and to request a fee quote.

Before which date a Dutch company shall prepare its annual report?

In accordance with Dutch law the annual figures shall be prepared within five months after closing of the financial year. The deadline can be extended for a period of five months.

Some financial information from the annual report shall, by means of publication accounts, be published with the trade register (Kamer van Koophandel). The publication of the report shall be done within 12 months after closing of the financial year. In case all the shareholders of the Dutch company are also director or supervisory director the term can be limited to 10 months and eight days.

Making the deadline for filing the publication report is very important because of potential personal liability for the directors of the Dutch company and the risk of penalties. ABiLiTieS Trust will monitor all deadlines for you so you will not need to worry about this. 

What does the bookkeeping and accounting of a BV costs?

The accounting standard is an important factor. The notes to the financial statements are a lot more extensive under IFRS than under Dutch GAAP. Therefore, the application of IFRS is more expensive. The use of Dutch GAAP for a Dutch company whereby there is a consolidation at a higher level under IFRS should in principle possible.

The size of the Dutch company is relevant because for medium and large sized companies an audit and consolidation can be required. The size of a company is determined on the basis of the parameters: number of employees, turnover and assets. Hereby the number of employees, turnover and assets of (in)direct subsidiaries also have to be taken into account. In case of a consolidation at a higher level, there is possibly an exemption from audit/consolidation. Under article 2:408 Dutch civil code allows under such circumstance to determine the size of the Dutch company without assessing the subsidiaries. Many holding companies qualify micro or small sized under application of this section.

The activity level of the business, i.e. the number of agreements and invoices determines the number of bookings. Nowadays many processes can be automated. Though still the activity level is an important factor in the final reporting expenses. The use of capital is less laborious than loans. Therefore, the use of capital often brings savings on bookkeeping and accounting expenses in comparison to financing.

Tax compliance

The Netherlands Advisory Services offers the service of (assistance with) preparation and filing of:

  • Corporate income tax
  • Value added tax
  • Dividend withholding tax
  • Wage tax returns.

We also have in-house experienced tax advisors with an international practice for any type of transaction or restructuring.

Contact us to discuss your tax situation or get a fee quote.

Tax substance

For companies it is often key that there is actual presence (tax substance) in the Netherlands as this enables them to apply the Dutch tax treaties, create fiscal unities and conclude Dutch advanced tax rulings (“ATR”) and advance pricing agreements (“APA”). TNAS and its sister company NTS offer registered address, directorship and executes bookkeeping in the Netherlands so that your company will meet the Dutch minimal substance requirements.

30% ruling

For expats it can be beneficial if they qualify for a 30% ruling. A scheme set up as a compensation for the additional cost of moving over and living abroad. It will exclude the top 30% of the salary from taxation for personal income tax. Also, it will enable to exclude foreign sources of income from taxation and to convert a foreign passport into a Dutch.

What taxes apply to a Dutch company?

Corporate income tax

There are two rates used for calculation of the tax on the profits of Dutch companies: a 16,5% (2020) for the profits up to €200,000 (2020) and 25% rate for any profit above. In the near future, there will be two changes that are specifically attractive for small and medium sized businesses. The 16,5% rate will be lowered to 15% in 2021 and onward. The bracket used for taxing profits up to €200,000 will be raised in two steps to €395,000 (2022 and onward). 

Any Dutch company will have to file its annual corporate income tax return on an annual basis also in case there is no income or a negative income.  The deadline for filing of the corporate income tax return is five months after closing of the financial year. The filing deadline can easily be extended for a period of five months or longer.

Value added tax (VAT)

Value added tax returns will have to be filed by a Dutch company in case of the sale of goods and services. In case of the sale of good or services within the EU and outside the Netherlands the filing of a intra-community supply report will be required.  The frequency of the filings will be determined by the Dutch tax authorities on the basis of the (estimated) activity of the company. It can be monthly or quarterly. The deadline for filing of the value added tax returns is one month after closing of the tax period in case of monthly or quarterly reporting.

Check if a VAT number of any company in the EU is valid at the VIES site of the European Commission.

Do you need a VAT number for import into the EU?

Once your company has a Dutch VAT number it can request an EORI number and import into the EU. Before the Brexit, many businesses imported their goods from all over the world via the UK. Including the goods that were ending up with non-UK clients. Since the beginning of 2021, these UK based companies have to import their products for a second time to be able to services any customers based in the European Union. This can be a burdensome task. In particular if your business sells hundreds of different products.

More and more British based companies therefore decide to start a second business hub in the Netherlands. The Netherlands is a country that excellently facilitates the import of goods. You do not need much more than to set up a company in the Netherlands, a warehouse and a registered address. This will provide your business with a Dutch VAT number which ensures an easy access to the EU. Import into the EU via the Netherlands is even more attractive as the ‘article 23 status’ can defer Dutch VAT from the moment of passing the customs to the moment of the VAT filing. 

Dividend withholding tax

Dividend withholding tax could be applicable in case of dividend distribution by the Dutch company to its shareholders. Dividend withholding tax filings have to be made within a month after distribution or the corporate approval of the dividend withholding tax. In case of a dividend withholding tax exemption, a notification of the exempted distribution shall be filed with the Dutch tax authorities.

What Dutch taxes apply when a Dutch company distributes dividends?

At distribution of dividends, the taxation under the Dividend Withholding Tax Act is relevant. In case of distribution of dividends to natural persons a dividend withholding tax rate of 15% applies. In principle the rate of 15% also applies to distributions to legal persons, though there are several exemptions.

At qualifying distributions of dividends to legal persons within the European Union an exemption for dividend withholding tax applies. In case of an exempted distribution a completed notification form shall be sent to the Dutch tax authorities. 

At qualifying distributions to legal persons outside the European Union there can also be an exemption from Dutch dividend withholding tax. To qualify for the exemption, the legal person will need to meet, amongst others, Dutch minimum tax substance regulations and there shall be a possibility for exchange of information between the Netherlands and the recipient country.

Further note that there are tax treaties whereby the recipient of dividends can credit any dividend withholding tax paid in the Netherlands in its corporate income tax filing.

There is more and more a focus if the recipient qualifies as the beneficial owner with a real nexus with the country of residence. If there is no such nexus, anti-abuse provisions can apply. 

A repayment of capital in the form of share capital or share premium can under certain conditions also qualify as dividend distribution. In case of a distribution, it is advised to have guidance from a tax advisor.

Wage tax

Wage tax returns will have to be filed by a Dutch company in case of payment of salary. Such salary can also be made in the form of bonuses or payment in kind. The standard frequency for wage tax filing is monthly. Wage tax filings have to be made within a month after the closing of the tax period.

Contact us to discuss how we can help your company and to request a fee quote.

  • Drafting shareholder and management resolutions.
  • Organizing and minuting board and shareholder meetings.
  • Communications with official bodies such as the tax authorities, the Chamber of Commerce, and the Dutch national bank.
  • Compiling a corporate calendar.
  • Corporate health checks and data validation.
  • Legal project management, including coordination with Dutch and foreign lawyers and tax consultants.
  • Customer due diligence, identification/ KYC (know your customer) requirements, and screening.
  • Preparing forms for the Dutch Commercial Register (for example, to register directorship changes).
  • All activities related to internal and external compliance, and sound governance.

Corporate Secretarial Services

The Netherlands Advisory Services provides corporate secretarial services which include corporate housekeeping. These services ensure that your Dutch (holding) company fulfills all its legal obligations under Dutch (corporate & tax) law and include among other things:

  • Preparation and maintenance of company records such as the minutes of the board and shareholders meetings, shareholders register and proxies
  • Proper documentation of all transactions
  • Filing of documents with the Dutch Chamber of Commerce
  • Convening of board meetings and shareholders meetings including attendance in person